Workflow Automation

Automate Complex Business Processes with Confidence

Kaman's Workflow Automation empowers your organization to design, execute, and monitor sophisticated business processes that span multiple systems, people, and decisions - all with complete visibility, checkpoint-based recovery, and human-in-the-loop controls.

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What is Workflow Automation?

Workflow automation transforms manual, repetitive tasks into consistent, reliable processes that run automatically. With Kaman, you can create workflows that:

• Execute multi-step processes without manual intervention
• Make decisions based on data and conditions
• Coordinate actions across multiple systems
• Pause for human approvals when needed
• Handle exceptions and errors gracefully
• Resume from checkpoints after interruptions

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Architecture: LangGraph-Powered Workflows

Kaman's workflow engine is built on LangGraph's StateGraph architecture, providing:

Key Benefits:

• Checkpoint Recovery - Resume from any point after failures
• State Persistence - Workflows survive service restarts
• Parallel Execution - Multiple branches execute concurrently
• Human-in-the-Loop - Natural pause points for approvals

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Key Capabilities

Visual Workflow Designer

Build complex workflows without writing code. The intuitive visual designer lets you:

• Drag and drop workflow components
• Define conditions and branching logic
• Connect to data sources and systems
• Set up notifications and approvals
• Preview and test before deployment

Conditional Logic & Decision Points

Create intelligent workflows that respond to different situations:

Human-in-the-Loop Interrupts

Workflows can pause for human input without losing state:

Interrupt Types:

Multi-System Orchestration

Coordinate actions across your entire technology stack:

• Update multiple databases in sequence
• Send notifications through various channels
• Trigger actions in external systems via MCPs
• Aggregate data from multiple sources
• Maintain data consistency across systems

Scheduled & Event-Triggered Execution

Start workflows based on:

Error Handling & Recovery

Build resilient workflows that handle problems gracefully:

• Automatic retry for transient failures
• Alternative paths for error scenarios
• Notification when intervention is needed
• Complete error logging for troubleshooting
• Checkpoint-based resume from point of failure

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Control & Transparency

Real-Time Monitoring

Watch your workflows as they execute:

Audit Trail

Every workflow execution is fully documented:

• Who initiated the workflow
• What data was processed
• Which decisions were made and why
• Who approved each step
• When each action occurred
• What the outcome was
• All checkpoints saved

Version Control

Manage workflow changes safely:

• Track all modifications to workflow definitions
• Compare versions to see what changed
• Roll back to previous versions if needed
• Test changes before deploying to production

Debugging Tools

When things go wrong, understand why:

• Step-by-step execution replay
• Variable values at each point
• Decision explanations
• Error details and stack traces
• Checkpoint inspection

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Sub-Agent Integration

Workflows can leverage specialized AI sub-agents:

Sub-Agent Capabilities in Workflows:

• Parallel analysis of complex data
• Dynamic code generation for transformations
• Research and knowledge synthesis
• Multi-step reasoning for decisions

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Common Workflow Patterns

Approval Workflows

Route requests through appropriate approval chains based on type, amount, or other criteria.

Example Use Cases:

• Purchase requisitions
• Time-off requests
• Document reviews
• Access requests

Data Processing Workflows

Automate data movement, transformation, and validation across systems.

Example Use Cases:

• Daily data synchronization
• Report generation
• Data quality checks
• Archive and cleanup

Notification Workflows

Keep stakeholders informed automatically based on events and conditions.

Example Use Cases:

• Alert on exceptions
• Status update broadcasts
• Reminder sequences
• Escalation notifications

Integration Workflows

Coordinate activities between multiple external systems via MCPs.

Example Use Cases:

• CRM to billing sync
• Order processing pipeline
• Customer onboarding
• Incident management

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Benefits

Consistency

Every process runs exactly the same way, every time:

• Eliminate human error
• Ensure compliance with procedures
• Maintain quality standards
• Produce predictable outcomes

Efficiency

Free your team from repetitive tasks:

• Reduce processing time
• Eliminate manual handoffs
• Speed up approvals
• Scale operations without adding staff

Visibility

Know exactly what's happening across your operations:

• Real-time status dashboards
• Historical performance metrics
• Bottleneck identification
• Process optimization insights

Resilience

Workflows that survive interruptions:

• Checkpoint-based recovery
• Automatic retry logic
• State persistence across restarts
• Graceful error handling

Control

Maintain complete oversight:

• Define who can do what
• Require approvals where needed
• Intervene when necessary
• Change processes easily

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Getting Started with Workflow Automation

Step 1: Identify Candidates

Look for processes that are:

• Repetitive and rule-based
• Prone to human error
• Time-sensitive
• Spanning multiple systems or people

Step 2: Map the Process

Document:

• Current steps and sequence
• Decision points and criteria
• Systems involved
• People and approvals needed

Step 3: Design the Workflow

Using the visual designer:

• Create the workflow structure
• Define triggers and conditions
• Connect to systems via MCPs
• Set up notifications and human-in-loop points

Step 4: Test Thoroughly

Before going live:

• Run test scenarios
• Verify decision logic
• Check system integrations
• Validate checkpoint/recovery behavior

Step 5: Deploy and Monitor

Once launched:

• Watch initial executions closely
• Gather feedback from users
• Refine based on real-world results
• Expand to additional use cases

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Workflow Automation - Reliable processes with checkpoint recovery and human oversight